Send Snips and Screenshots
How to Take a Screenshot or Snippet and Send It via Email or Slack
What is a Screenshot or Snippet? A screenshot captures the entire visible screen, while a snippet lets you select a specific area of your screen to capture. This is useful for sharing visual information quickly.
Step 1: Open Snipping Tool or Snip & Sketch
- Find the application in the Start menu.
- Click on the Start menu icon at the bottom left of your screen. Scroll through the alphabetical list of apps to find "Snipping Tool" or "Snip & Sketch". If you see it, click on it to open. If you don't find the application in the list,
- Search for the application.
- Click on the Start menu icon again and type "Snipping Tool" or "Snip & Sketch" into the search bar at the bottom. When the application appears in the search results, click on it to open.
Step 2: Choose the Type of Snip
- Select snip type.
- In the Snipping Tool or Snip & Sketch, click 'New'. You will then choose from several different types of snips:
- Free-form Snip: Allows you to draw an irregular shape around an area to capture it. This type is useful for capturing a specific part of the screen that does not conform to standard shapes.
- Rectangular Snip: Lets you draw a rectangle with your cursor to capture a specific area. It’s ideal for capturing menu options, toolbars, or any other content that aligns well within a rectangular shape.
- Window Snip: This option lets you select a specific window you have open, such as a browser window or a dialog box, and captures only that window. It’s perfect when you need to capture just one window without any other parts of your screen.
- Full-screen Snip: Captures everything visible on your screen. This is particularly useful for capturing the full display of your setup, such as your entire desktop or a full application window.
- Use your mouse to select the area of the screen you want to capture or click on the window you wish to capture based on the selected type.
Step 3: Capture the Screenshot or Snippet
- Take the snip.
- Use your mouse to select the area of the screen you want to capture.
Step 4: Save the Screenshot or Snippet
- Save the file.
- Click the Save icon, choose a location and filename, and save the file in a format like JPEG or PNG.
Step 5: Send via Email or Slack
- Choose your sending method.
- To send the screenshot or snippet via email, follow steps 6 to 7. To send through Slack, skip to step 8.
Step 6: Open Your Email Application
- Launch email client.
- Open your preferred email application and start a new email.
Step 7: Attach the Screenshot or Snippet
- Attach the file.
- Click the attachment icon, navigate to where you saved your screenshot or snippet, and click 'Open' to attach it.
Step 8: Send the Email
- Complete and send the email.
- Fill in the recipient’s email address, add a subject, type your message, and click 'Send'.
Step 9: Open Slack
- Launch Slack.
- Open Slack and navigate to the channel or direct message where you want to send the file.
Step 10: Attach the File in Slack
- Attach the file to your message.
- Click on the attachment icon (+), choose “Upload a File,” select your file, and click 'Open'.
Step 11: Send the File in Slack
- Send the message.
- Type any accompanying message, then press 'Enter' or click 'Send' to share the screenshot or snippet.
Why Take Screenshots or Snippets? These tools are invaluable for effectively communicating visual information, demonstrating processes, or clarifying issues, making them essential in many professional settings.